Job Purpose
The purpose of this job is to coordinate and provide strategic leadership in undertaking investigations arising from Complaints on Public Procurement and Asset Disposal Proceedings and Enforcement of Standards and Directives set by the Authority pursuant to the provisions of sections 9(h), and sections 35-38 of the Public Procurement & Asset Disposal Act, 2015.
Key Responsibilities/ Duties / Tasks of Director Complaints and Investigations
1. Provide strategic leadership in line with PPRA’s Vision, Mission and Mandate as stipulated in the PPAD Act, 2015 and its attendant Regulations in matters relating to Complaints and Investigation;
2. Lead in development and implementation of strategies, policies procedures and guidelines in matters relating to Complaints and Investigation in line with PPRA’s Mandate as stipulated in the PPAD Act, 2015 and its attendant Regulations;
3. Provide leadership in the formulation and implementation of the framework for handling Complaints and Investigation in public procurement and asset disposal proceedings and contracts;
4. Advise on long-term Complaints and Investigation strategic action plans and establish effective internal monitoring and control systems and procedures to ensure realization of the Authority’s Complaints and Investigation strategic goals;
5. Provide leadership in building sustainable, mutually beneficial and collaborative relationships and networks with related investigative agencies and all stakeholders on Complaints and Investigations in public procurement and asset disposal;
6. Provide input in development of a framework for monitoring implementation of Authority’s orders, directives and recommendations arising from Complaints and Investigation in public procurement and asset disposal and to enhance synergies in achievement of Authority’s mandate;
7. Provide leadership, supervision, Coaching, mentoring training and development of the directorate staff by ensuring an effective and motivated team
8. Provide leadership on continuous improvement of business processes and controls in the Directorate and develop mechanisms for corporate consultation, increase public participation and involvement in Authority’s policies and programs;
9. Oversee development, implementation and review of work plans and budgets
10. Lead in the execution of a risk management policy and framework that ensures the Directorate has a robust system and processes of accountability, risk management, internal controls, and business continuity;
11. Foster a corporate culture that promotes ethical practices and good corporate citizenship within the directorate;
12. Lead in provision of support to law enforcement agencies to facilitate investigation and prosecution of public procurement and asset disposal offences
13.Leads in the enforcement of orders and directives of the Authority against procuring entities and contractors on public procurement and asset disposal;
14. Steer the development and implementation of good governance and risk management practices within the directorate to ensure effective and efficient service delivery;
15. Spearhead the adoption of information & communication technology systems within the directorate to ensure efficient service delivery
16. Articulate issues relating to Complaints and investigations in various forums in which the Authority participates in;
17. Providing support on the administrative services to the Public Procurement Regulatory Authority Debarment Secretariat;
18. Coordinate implementation of a robust performance management system within the directorate through providing oversight of the delivery of the annual performance contract and the strategic plan;
19. Lead in the development and implementation of the Directorate’s corruption
20.Provide in-put in the development, implementation and review of the Authority’s resource mobilization strategies;
21. Spearhead provision of effective communication between the directorate staff and between different levels of management;
22. Provide in-put in the development and implementation of a succession management plan.
23. Coordinate the day to day administrative and operational functions of the Directorate;
24. Advises the Director General on the implementation of Complaints, Investigation and Enforcement standards
25. Provide relevant information from investigation activities to other internal departments and external stakeholders/partners;
26. Implement board resolutions regarding complaints and investigations;
27. Chairs directorate’s meetings;
28. Monitor implementation of contracts regarding the directorate on behalf of the Director General.
29. Participate in various committees in the Authority upon appointment;
30. Provide input in the implementation of the Authority’s projects; (for all)
31. Coordinate the preparation and submission of quarterly and annual reports;
Job Dimensions
Financial Responsibility
- Oversees the implementation of the departmental approved budget and Procurement and asset disposal plan;
- Initiate departmental expenditure;
- Direct the preparation of departmental procurement and asset disposal plan;
- Steers the implementation of departmental resource mobilization strategies.
Responsibility for Physical Assets
- Office equipment,
- Tools, and
- Furniture;
Decision Making / Job Influence
- Strategic
- Financial
- Analytical
- Tactical
- Operational
Working Conditions
- Predominantly works in office setting at the headquarters with occasional international and local travels;
- Deals with sensitive and risky matters;
- Operates within legislated timelines and strict deadlines resulting to long hours.
Job Competencies (Knowledge, Experience and Attributes / Skills) of Director Complaints and Investigations
Academic qualifications
- Master’s Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Education, Law or related field from a recognized institution.
- Bachelor’s degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Education, Law or related fields from a recognized institution; and
Professional Qualifications / Membership to professional bodies
- Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
- Management course lasting not less than 4 weeks from an institution recognized in Kenya; and
- Membership in a relevant professional body in good standing.
Previous relevant work experience required of Director Complaints and Investigations
-
A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management.
Functional Skills, Behavioral Competencies/Attributes:
- Â Analytical
- Negotiation
- Communication
- Leadership and Integrity and ethical
- People Management skills
- Planning and Organizational Proficiency in computer applications
TERMS
1. Officers at Grade PPRA 2 shall be engaged on contracts of up to five (5) years renewable once subject to performance and retirement age.
2. Officers at Grade PPRA 3 shall be engaged on contracts of up to five (5) years renewable subject to performance and retirement age.
3. As a general policy, employees will be required to serve in one Directorate, Department, or Region for three (3) years after which they may be eligible for consideration for job rotation
Shortlisted candidates will be expected to bring the original certificates for verification during the interview.
All applications to reach the Authority by the close of business on or before 4th April 2025 at 5.00 P.M East African Time (EA
.
