Job Purpose
Responsible for providing strategic leadership in guidance and legal opinions to the Authority and spearheading representation of the Authority in all legal, civil and
criminal court proceedings, conduct Legal Audit and ensure Human rights compliance.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities of Senior Assistant Director, Legal Services
1. Spearhead development, implementation and/or review of policies, strategies, guidelines, plans, standards and procedures pertaining to prosecution,
evidence evaluation, civil litigation and ADR mechanisms; Contract Management, Legal Advice and Compliance and Prosecution & Evidence evaluation in the Authority;
2. Spearhead representation of the Authority in all legal, civil and criminal court proceedings and ADR Mechanisms; conduct Legal Audit and ensure Human rights compliance
3. Advise the Deputy Director Legal services on all matters relating to prosecution, civil litigation, ADR, Legal Audit and Human rights compliance
4. Lead the departments in engagements with Board committees and inter- departmental engagements;
5. Approve reviewed investigation files and make recommendations forconsideration by the Deputy Director, CEO and Board Technical Committee;
6. Review and approve all departmental reports and papers for consideration by the Deputy Director, Management, CEO and Board Committees;
7. Oversee prosecution of matters within the Authority’s mandate;
8. Liaise with Investigations Directorate in conducting case conferences;
9. Oversee legal audit, give recommendations and monitor compliance with the Constitution and other statutes;
10. Spearhead negotiation of contracts, MoUs and other agreements on behalf of the Authority and make recommendations as appropriate;
11. Guide in drafting and/or review of contracts, MoUs and other agreements;
12. Advise the Board, the CEO and Senior Management on all matters pertaining to contract management and compliance;
13. Supervise and co-ordinate the carrying out of legal research in collaboration with division of research;
14. Oversee management of records in the department;
15. Oversee development of internal and external reports in the department;
16. Foster collaborative working relationships with external agencies and other departments for provision of legal services;
17. Lead in identification of risks and formulate measures to mitigate risks in the department;
18. Direct the utilization of financial and material resources allocated to the department;
19. Spearhead staff coaching, mentorship and capacity development activities within the department;
20. Oversee the development and monitor implementation of department’s annual work plans and budgets;
21. Direct development, review and implementation of quality assurance standards in the department; and
22. Spearhead staff performance management in the department
II. Operational Responsibilities / Tasks
1. Represent the Authority in highly complex legal, civil, criminal court proceedings and ADR processes;
2. Monitor review of investigations files with regard to investigations conducted by the Authority and make recommendations;
3. Organize and coordinate the receipt of instructions from other directorates and preparation of legal opinions, contracts, agreements, MoUs and other
legal documents;
4. Enforce compliance by the Authority with the Constitution, all applicable legislative instruments, and regulations;
5. Collaborate with other external parties and other departments on matters relating to Contract Management, legal advice and Compliance;
6. Communicate management decisions to departmental staff;
7. Develop and implement Individual annual work plan;
8. Develop periodic individual performance reports; and
9. Implement risk mitigation measures
Job Dimensions of Senior Assistant Director, Legal Services
I. Financial Responsibility
Lead preparation of Work Plans, procurement plans and the Budgets.
II. Responsibility for Physical Assets
Responsible for Office equipment, furniture and records
III. Decision Making / Job Influence
1. Strategic decisions
2. Managerial decisions
3. Operational decisions
IV. Working Conditions
Predominantly in an office setting with occasional field travel.
Job Competencies (Knowledge, Experience and Attributes / Skills) of Senior Assistant Director, Legal Services
Academic qualifications
1. Master’s Degree in any of the following disciplines: Law, Business Administration, Public Policy Development or equivalent qualifications from
a recognized institution;
2. Post graduate Diploma in legal studies;
3. Bachelor’s Degree in Law
Professional Qualifications / Membership to professional bodies
1. Registered as an advocate of the High Court of Kenya;
2. Hold a current practicing certificate;
3. Leadership course lasting not less than six (6) weeks from a recognized institution
Previous relevant work experience required.
Served in the position of Assistant Director, Legal Services for a minimum period of three (3) years at IPOA grade 5 for a period of twelve (12) years in Legal
services, three (3) of which must have been in a senior management level in the Public or private sector
Functional Skills, Behavioral Competencies/Attributes:
Functional Skills:
1) Legal Research Skills
2) Supervisory Skills
3) Planning Skills
4) Decision Making Skills
5) Analytical skills
6) Report writing skills
7) Interpersonal Skills
8) Communication Skills
9) Negotiation Skills
Behavioral Competencies/Attributes:
1) Transparency and accountability
2) Ethics and Integrity
3) Team player
4) Creativity and innovation
5) Resilience
6) Independence
.
.
HOW TO APPLY
Interested persons who meet the requirements should submit their application through Post Office, email or by hand delivery, clearly indicating the position and
job reference number, on both the cover letter, envelope and email applications, together with IPOA Employment Form, a detailed CV, copies of
academic & professional certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Monday, 24th February, 2025 to:
Director/Chief Executive Officer,
Independent Policing Oversight Authority,
1st Ngong Avenue, ACK Garden Annex, 2nd Floor,
P.O Box 23035 – 00100, NAIROBI.
Email: recruitment0125@ipoa.go.ke
